What is the RAS Privacy
Policy?
The RAS is committed to ensuring adherence to the National Privacy Act Principles
and providing the highest levels of service. We understand that privacy
in all our dealings with our members, volunteers, licensees, exhibitors,
competitors and all third parties is paramount. Our Privacy Act Policy details
how we handle personal information supplied to the RAS.The
RAS
The RAS is a not for profit entity with the principal aim of promoting,
fostering and encouraging the development of agricultural pursuits. The
RAS pursues this aim through the holding of the annual Royal Easter Show,
conducting a number of other agricultural activities, and acts as a venue
for the holding of exhibitions, entertainment activities and functions.
As a result it has access to the personal information of its exhibitors,
licensees, competitors and other third parties. What personal information does the RAS collect and how
is it collected?
When you register with the RAS using our website registration form or
if you send us an email, facsimile or postal article, we receive, record
and utilise this information for the purpose given. This information may
include your name, current and previous address, credit card details,
and occupation. If you choose not to provide personal information, we
may not be able to provide you with the services you require, information
requested or entry into any exhibition or competition. The RAS also trades
as 'Sydney Showground'.
Where and how does the RAS store personal information?
Any personal information received by the RAS is stored electronically
in our database or recorded manually. Any such information may be printed
and stored in our filing system. How does the RAS use your personal information?
Your personal information may be used in order to:
- provide the services and information you require;
- conduct and record the agricultural competitions at
the Royal Easter Show;
- promote and advertise the agricultural competitions
and associated activities at the Royal Easter Show using media services;
- administer and manage those services, including charging
billing and collecting debts;
- inform you of RAS activities, events, facilities and
services;
- conduct appropriate checks for credit worthiness and
for fraud;
- research, develop and expand our facilities and services;
- gain an understanding of our members’, exhibitors’
and patrons’ needs to provide a better service in all its areas
of activities;
- maintain and develop our internal systems and infrastructure
including upgrading of these systems;
- The personal information may also be collected to promote
and market other services that we consider important or beneficial to
our objects or not for profit status; and
- Archival and museum purposes.
When does the RAS disclose your personal information?
We do not disclose your personal information unless you have consented
to such disclosure. However, in some circumstances we may indirectly disclose
your personal information to organisations outside the RAS to assist the
RAS in performing its functions and these include:
- Outsourced service providers who may manage services
we provide:
- Mailing systems;
- Billing and debt recovery functions;
- Information technology services;
- Marketing, telemarketing; and
- Market Research
- Credit reporting agencies;
- Credit providers for credit related purposes such as
credit worthiness, credit rating, credit provision;
- RAS professional Advisors including accountants, auditors
and lawyers;
- Government and regulatory authorities and other organisations
as required or authorised by law; and
- Achieving its agricultural objects.
Does the RAS send personal information outside Australia?
In the event any competition entered attracts an international judge or
the particular competition or exhibition is deemed to be an international
competition, catalogues containing personal information may be sent to
any such international judge or international competitors. How does the RAS use this information and to whom is
it disclosed?
The RAS uses the information supplied for the purpose given. Disclosure
to unrelated third parties only occurs with your approval. How can you find out what personal information the RAS
holds about you and correct/alter it if need be?
If you would like to update your personal information or if you seek to
know what personal information we currently hold about you please contact
the RAS Privacy Officer on (02) 9704 1111 or write to the RAS, Locked
Bag 4317, Sydney Olympic Park NSW 2127. Currency
Changes may be made to our Privacy Policy as required.
Privacy Policy last updated September 2004.
ROGER B PERKINS
Chief Executive |